|
Name
|
Position
|
Responsibilities
|
Extension
|
E-mail
|
|
Chin-Yi HUANG
|
Director
|
- Supervise the affairs of the General Affairs Division
- Review official documents from various units
- Communicate and coordinate inter-unit business
- Supervise and coordinate the meetings and discussions of the Office of the Secretariat
- Other assigned tasks (project-related)
|
2022
|
|
| Yin-Tzu LIN |
Executive Officer |
- Full-time auditor for the University Endowment Fund
- Review internal official documents and coordinate related administrative matters (Office of General Affairs, Office of Student Affairs, Office of International Affairs, Office of Library and Information Services, Environmental Protection and Safety Center, Center for Alumni Services and Social Engagement, Arts Center, and Finance, and first level research centers (including HESP featured area research centers))
|
2031
|
|
|
Jui-Ling MAO
|
Officer |
- Review internal official documents and coordinate related administrative matters (Office of Personal Services (including Guoguang Laboratory School and affiliated kindergarten), Office of Accounting, and Office of Academic Affairs)
- Manage matters related to Executive Meetings
- Schedule management, liaison work, and assigned tasks of the Chief Secretary
- Support reimbursement of vouchers and the following checks to be stamped from the University budget
- Assist with project and regular meetings, as well as other assigned tasks
|
2033 |
|
|
Yi-Hsuan CHEN
|
Officer |
- Review internal documents and coordinate related administrative matters (Office of Research and Development, Office of Global Industry-Academe Collaboration and Advancement, College of Liberal Arts, College of Science, College of Engineering, College of Marine Sciences, College of Management, College of Social Sciences, Si Wan College, College of Medicine, College of Semiconductor and Advanced Technology Research, and School of Banking and Finance)
- Develop the annual financial planning report and financial performance report for the University Endowment Fund
- Assist with project and regular meetings, as well as other assigned tasks
|
2027 |
|
| Ying-Ying LYU |
Administrative Officer I |
- Manage Investment Management Committee meetings and carry out investment of the University Endowment Fund
- Manage matters related to University Council meetings
- Record the birthdays of faculty and staff, and send greeting cards
- Implement the University’s short-term and medium-term development plans and monitor the progress
- Handle tasks related to the Top Talent Award Review Committee
- Organize discussion meetings for secretaries, office meetings of the Secretariat, and General Affairs Division meetings within the Office of Secretariat.
- Maintain the website and update the information of the Office of Secretariat
- Assist with project and regular meetings, as well as other assigned tasks
|
2032 |
|
|
Ya-Jyun JHENG
|
Administrative Officer II |
- Use of the President’s personal and official seal
- Approve vouchers and checks for the University’s expense reimbursements
- Handle tasks related to the NSYSU-KMU Top University Alliance
- Adjust and update the University’s Chart of Hierarchy in Responsibilities
- Manage the online approval system for official documents in the Office of Secretariat and paper document exchanges, and collect mails and packages
- Venue management for the Visitor’s Lodge, NSYSU Historical Gallery, and Si-Jyun Room of the Building of International Research
- Manage the matters related to part-time students, in the Office of the Secretariat, property maintenance, budget control, and expense reimbursement in the Office of Secretariat
- Organize, design, and carry out large-scale meetings and events with creative ideas
- Assist with project and regular meetings, as well as other assigned tasks
|
2023 |
|
|
Charles CHANG
|
Legal Assistant
|
- Handle legal affairs such as laws consultation, regulation/contract review, as well as lawsuit cases and appeal cases
- Manage the operation of Internal Control Committee and matters related to internal control and auditing
- Amend regulations regarding self-generated revenue and expenditure of University Endowment Fund and report to the MOE accordingly
- Manage matters of Faculty Appeal Handling Committee, Staff Appeal Handling Committee, State Compensation Handling Committee, and Gender Equity Education Case Review Panel
- Handle secretariat tasks for the University in the Taiwan Comprehensive University System
- Manage Taipei Liaison Office and Taipei Sun Yat-sen Hall
- Assist with project and regular meetings, as well as other assigned tasks
|
2024
|
|
|
Chih-Ying WANG
|
Administrative Officer II
|
- Schedule management, liaison work, and assigned tasks of the President
- Manage matters related to Supervisory Committee meetings of research colleges
- Manage matters related to Board meetings
- Handle asset declaration of civil servants in the University
- Manage the online approval system for official documents in the Office of President and paper document exchanges
- Manage budget control and expense reimbursement in the Office of President
- Handle matters of guest parking permit issuance
- Arrange the President’s overseas trips and business travel
- Maintain the website and update the information of the Office of President
- Liaison work for the President’s meetings and discussions with various units
- Reception of guests and visitors at the Office of the President
- Assist in coordinating visits and inspections by government ministries and agencies
- Other assigned tasks
|
2026
|
|
|
Sheri CHEN
|
Clerk |
- Organize the President’s correspondence, documents, and files
- Manage the President’s appointments with visitors, host foreign guests, and coordinate banquets and other reception matters
- Handle liaison and greetings for weddings, funerals, and celebratory occasions
- Receive and send invitations, letters, and greeting cards on behalf of the Office of President
- Arrange and coordinate the President’s on/off campus schedules
- Venue management for conference rooms managed by the Office of the Secretariat and Si-Jyun Room of the Building of International Research, including reservations and maintenance
- Handle general affairs of the University Council meetings and Executive Meetings
- Other temporary assigned tasks
|
2025 |
|
