Name

Position

Responsibilities

Extension

E-mail

Yu-Chen YANG

Chief Secretary

• Supervision of collective affairs of the Office of the Secretariat
• Management of collective documents of the University & the approval procedure according to the attribute of the documents
• Operation and coordination of the University meetings
• Top-down and inter-unit coordination for the President and Senior Vice Presidents
• Supervision and assessment of the University project or monitored tasks
• The University’s spokesperson (in second precedence) & the contact person with the Legislative Yuan as well as the convener of the State Compensation Incidents Commission of the University
• Revision and coordination tasks related to signing of draft letters of both academic and administrative units
• Joint coordination and liaison of ethics affairs, personnel inquiry, property declaration and security affairs
• Supervision of housing affairs at the activity center and NSYSU Taipei-based office
• Assistance in University-society liaison
• Coordination and liaison among security guards & supervision for Historical Gallery
• Revision of the confidential documents and VIP permits
• Compilation of the birthdays of the faculty and staff
• Tasks assigned by the President or the Senior Vice President

2022

Name

Position

Responsibilities

Extension

E-mail

Feng-Yui CHENG

Director

• Supervision of the affairs of the General Affairs Division
• Revision and coordination tasks related to the supervision and categorization for official documents of every unit of the University
• Revision and coordination tasks related to signing of draft letters of Office of Personnel Services, College of Science, College of Engineering, College of Marine Sciences, Office of Institutional Research and the Underwater Vehicle Research & Development Center
• Tasks related to the revision of confidential official documents
• Revision of draft outbound documents of the University
• Composition of draft letters and official response for the President
• Supervision and coordination for the meetings and discussions of the Office of the Secretariat
• Other assigned tasks (project-related)

2021

Fu-Chen KUO

• Revision and coordination tasks related to signing of draft letters of College of Medicine, College of Semiconductor and Advanced Technology, Office of Academic Affairs, Office of Library and Information Services and the Art Center
• Organization, record-keeping and follow-up of administrative meetings
• Tasks related to University Evaluation
• Project-related tasks
• Other assigned tasks

Yin-Hsiu LO

• Revision and coordination tasks related to signing of draft letters of Liberal Arts, College of Management, College of Social Sciences, Si Wan College, Office of Accounting, Office of General Affairs, Environmental Protection and Safety Center, Guoguang Laboratory School and NSYSU Nursery
• Affairs related to Secretary meeting
• Clerical support for the Executive meetings and University Councils
• Management of personal and official seals of the Presidents
• Reimbursement of vouchers and the following checks to be stamped from the University budget
• Management of the budget of the Office of the Secretariat as well as reimbursement affairs

Charles CHANG

Legal Assistant

• Revision and coordination tasks related to signing of draft letters of Office of Research and Development, Office of Student Affairs, secretarial affairs related to Taiwan Comprehensive University System, Intelligent Electronic Commerce Research Center and Center of Crystal Research
• Legal affairs related to laws consultation, review for regulations and contracts, lawsuit cases and appeal cases
• Amendments to the regulations regarding the management of income and expenditure of self-generated budget of University Endowment Fund and the report to the MOE accordingly
• Administration related to the internal control ad-hoc team of the Center for Quality Assurance
• Administration related to supervision and audit of the internal control of the Center for Quality Assurance
• Administration related to Faculty Grievances Committee
• Administration related to Staff Grievances Committee
• Administration related to State Compensation Incidents Committee of the University
• Administration related to grievance cases of the Gender Equality Education Commission
• Management of the NSYSU Taipei-based Office & NSYSU Taipei Sun  Yat-sen Hall as well as the property of General Affairs Division
• other assigned tasks (project-related)

2024

Mei-Chen LIAO

 Administrative Officer I

• Arrangement and liaison of schedule as well as other assigned tasks by the President
• Registry of online documents & management of paper documents for approval by the President
• Management of the budget of the Office of the President and the Office of the Secretariat as well as expenditure report and reimbursement affairs
• Reception of guests and visitors at the Office of the President
• Liaison for meetings between the President and each unit
• Organization, record-keeping and follow-up of Oversight Board meeting
• Management and follow-up of short and medium-term University development plans
• Arrangement for overseas trips and delegation itinerary of the President
• Tasks related to property declaration for civil servants of the University
• Liaison with non-NSYSU institution for the visit to the University
• Other assigned tasks (project-related)

2026

Ya-Jyun JHENG

• Tasks related to NSYSU-KMU Alliance
• Adjustment and update for lists of responsibilities by administrative level
• Management of the auditorium of the International Building
• Management of part-time students at Office of the Secretariat
• Management and maintenance of the equipment at the Office of the Secretariat
• Maintenance of websites of the Office of President and Office of the Secretariat
• Design and innovative execution of meeting and events of the University
• Registry of online document & management of paper documents for approval as well as inbound letters and packages
• Assistance in maintenance and management of the Historical Gallery
• Assistance in projects and organization of regular meetings
• Other assigned tasks (project-related)

• Chinese-to-English translation for NSYSU official documents, including university-level regulations/guidelines, meeting agendas, meeting minutes and NSYSU annual report, etc.
• In charge of the management of NSYSU standardized English terminology database, and its related tasks such as communicating and promoting the usage of the database
• Communication with units' English contact windows regarding translation and proofreading
• Other assigned tasks (project-related)

Sheri CHEN

• Tasks assigned by the President
• Management of letters, agenda and files of the President
• Reception of guests and arrangement of banquets for the Office of the President
• Tasks related to wedding wishes and funeral condolence of the Office of the President
• Tasks related to inbound/outbound invitation cards of the Office of the President
• Assistance in arrangement, liaison and record for the schedule of the President
• General affairs related to meetings of the Office of the Secretariat
• Management and rental affairs of the conference room
• Other assigned tasks (project-related)

Name

Position

Responsibilities

Extension

E-mail

Yi-Hsuan CHENG

Director

• overseeing and supervising the affairs of the Division: management and promotion by cross-media broadcast, integrated marketing, PR, social engagement, regional management
• promotion of the academic research of the University, industry-academia cooperation, news on education and major events
• news proofreading, budget management, internal audit planning, coordination of photo and video recording outside the University, work report compilation
• supervision over and management of NSYSU home page and the news section
• supervision over the publications and brand promotional materials of the University
• chief editor of the NSYSU newsletter
• designing the curriculum training of the campus journalists and media internship program
• preparing news on crisis situations
• other assigned tasks

2731

Lenny WEI

• audio-visual news production and related tasks
• social media management
• NSYSU news: interviewing, compilation and edition
• media relations management
• organization of training for campus journalists
• management of the information on the University’s homepage – NSYSU news, media reports, audio-visual materials
• assisting in the organization of promotion projects
• support in crisis situations
• other assigned tasks

Ke-Wun LIU

• photography for the University’s promotion materials and news
• NSYSU news: interviewing, compilation and edition
• media relations, news publication
• media interview liaison and PR management
• organization of training for campus journalists
• management of the information on the University’s homepage – NSYSU news, highlights, major events, event calendar, announcements
• news database management, compilation of the recordings of major events, budget write-off
• support in crisis situations
• other assigned tasks

Yen-Chu CHANG

Associate Manager

• news edition and translation
• writing and publishing news in English; interviewing
• edition and translation to English of the publications and promotional materials
• managing key news section on the English version of NSYSU website
• assisting in news publication
• media and PR-related tasks
• other assigned tasks

2733

Name

Position

Responsibilities

Extension

E-mail

Becky SHIH

Associate Researcher
 

• Supervise the tasks of the Bilingual Resources Office
• Collaborate with OPS to design English language workshops for office staff
• Proofread the regulations of individual units

2066

• Translate/proofread official documents, including university-level regulations, meeting agendas/minutes and NSYSU annual report, etc.
• Maintain and promote NSYSU standardized Chinese-English terminology glossary
• Communicate with staff in charge of office regulations regarding translation and proofreading
• Ensure the terminologies used on college websites are in line with the University’s glossary and the links provided are valid and up-to-date
• Other assigned tasks

Pei-Chi YANG
 

Administrative Officer II

• Translate/proofread official documents, including university-level regulations, meeting agendas/minutes and NSYSU annual report, etc.
• Maintain and promote NSYSU standardized Chinese-English terminology glossary
• Communicate with staff in charge of office regulations regarding translation and proofreading
• Assist English language workshops for staff

• Update international faculty with the latest information from the Executive and University Council meetings

• Ensure the terminologies used on college websites are in line with the University’s glossary and the links provided are valid and up-to-date
• Other assigned tasks

2067